The procedure: the property owners will be sent a registered letter and an email. They receive the following information: 

• The AGM date
  The date when the AGM will be held.
• The Draft agenda
  The agenda includes subjects which will be discussed and voted on. The committee gives the owners the possibility to add a subject on the AGM agenda. Be aware that by law there can only be voted on a subject at the AGM, if the subject is on the agenda. Therefore it is important that you bring the topic up in time so it can be put on the final agenda.
• The proposed operation budget for the next year
  You will be given an overview in detail about the expected costs for the next year.
• The chairman committee report
  The chairman report gives an overview about the committee’s activities from the last year, like repairs and changes in the village.
• Financial overview of the last year
  You will be given an overview in detail about the costs of the last year,  the financial status on the bank and the reserve fund.
• A power of attorney form
  If you are not able to join the AGM you can give a power of attorney to a person who then can vote on your behalf.